Minutes
2011 Steering Committee Meeting
| Attendees: |
Ramon Caceres, Maria Ebling, Roy Want, Eyal de Lara, Satya, Mark Corner, Nigel Davies (chair) |
| Phone in: |
April Mitchell, Nina Bhatti, Jason Hong, Angela Dalton |
| Guests: |
Landon Cox, Anthony LaMarca |
| Apologies: |
Mirjana Spasojevic |
Decision on new SC Members
Report on HotMobile 2011
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Landon and Anthony:
80 registrations (28 students, 4 non ACM, 3 student waivers)
16 papers with 49 submissions. Overall quality felt to be high.
ACM were helpful to deal with. Finances all ok and we will return a surplus to the ACM.
Keynote speaker was particularly strong.
Thanks to both Anthony and Landon - a job well done :)
Items for discussion:
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International participation
Nigel raised the issue of there being no non-US members of the PC. Landon observed that those he invited had declined because they had felt unable to travel to the PC meeting. It turned out that this wouldn't have been an issue because some west coast US PC members phoned in.
ACTION: ask next year's PC chair to think about flexible ways of making it possible to have non-US PC members on the committee.
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Venue
Everyone was happy with the venue this year and there was a general sense that starting on a Tuesday was a better slot as it allowed the US people to travel on Monday.
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Workshop size upper bound
Current size of 80 felt fine. Nigel had advised Anthony to aim for lower 50, upper 100, shoot for 75. This appears to have been the correct advice and the workshop feels about right in terms of numbers.
ACTION: Nigel to provide same advice to next year's PC and GC.
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Breakout groups/activities
There was a discussion regarding the fact there are no breakout sessions this year. This was felt to be ok because there was a keynote but we should remind next year's PC chair that breakout groups are ok as well.
ACTION: Nigel to provide advice to next year's PC chair regarding breakout groups.
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Doctoral meeting
We need to check with the doctoral students how they found the new format.
ACTION: Nigel to check with students.
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Check on attendance monitoring
We need to make sure we have an audience survey form.
ACTION: Anthony to create form and promote to delegates.
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Controversial proposal from Maria
Maria suggested that we should put into the call an explicit statement to avoid examples in talks that reenforce racial or sexual stereotypes. General opinion was that this wasn't the right place to put this text but that guidelines for presentations would be appropriate. Landon agreed to write a "how to give a bad hotmobile talk".
ACTION: Landon to draft document and then circulate to SC for comment.
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Non-appearance of speakers due to visa issues
There was a discussion on whether general guidelines could be produced for this event but it seemed impractical as every case is different and sometimes stand-in speakers work well.
Update on the web site
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http://www.hotmobile.org/
http://www.hotmobile-workshop.org/
http://www.wmcsa-workshop.org/
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New features - Wiki
Access: User: Chair
Password: H0tmoB1L3
ACTION: Nigel to circulate details
ACTION: Angela to upload documents
PC and GC and location for next year
Potential changes to the SC
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Short term:
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Current list is:
angela.beth.dalton@gmail.com
april.slayden@hp.com
delara@cs.toronto.edu
ebling@us.ibm.com
jasonh@cs.cmu.edu
mcorner@cs.umass.edu
nigel@comp.lancs.ac.uk (chair)
nina.bhatti@hp.com
ramon@kiskeya.net
roy.want@intel.com
satya@cs.cmu.edu
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Departures:
mirjana.spasojevic@nokia.com
ACTION: Nigel to thank Mirjana and remove from list
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Additions:
Landon and possibly Anthony (decision pending)
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Long term:
Suggested we move to a model of "core" SC members and then rotating members to avoid the committee growing too large.
ACTION:
Nigel to draft a proposal to ensure SC does not grow too large (ideally ending up smaller than it is now)
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