Minutes

2012 Steering Committee Meeting

Decision on new SC Members

• The SC unanimously agreed to invite Gaetano and Rajesh to join the SC.

Potential changes to the SC

• at last year's SC meeting the following action was recorded " Long term: Suggested we move to a model of "core" SC members and then rotating members to avoid the committee growing too large.

  ACTION: Nigel to draft a proposal to ensure SC does not grow too large (ideally ending up smaller than it is now)

• Nigel brought the concrete proposal that the SC be reduced to the core "founding fathers" of the workshop and the last two years GCs and PCs if these are invited (invitations are always based on merit). If either of the PC or GC decline or are not invited then one of the existing members would have their tenure extended. This would create a SC of 7 people. Unanimous support for this.

  ACTION: Nigel to keep core and retire longer serving GCs and PCs during the next 12 months with the aim of having a 7 person SC in time for the next SC meeting.

Report on HotMobile 2012

• Strong paper and registration numbers. Problems getting financial support from companies. Advice to chairs is always shoot for 75 attendees. In the past we have sometime capped at 80. This year we had 87 but this felt ok.
  ACM were helpful to deal with and did a good job with the hotel.
  Problems getting attendees to book rooms in time.
  Finances all ok and we will return a surplus to the ACM.
  Keynote speaker was particularly strong.
  Good level of international participation - this is positive as this was flagged as a concern in last year's sc meeting.
  Everyone was happy with the venue this year.

  Thanks to both Gaetano and Rajesh - a job well done :)

Items for discussion:

• Acceptance rate

  General sense that we need to make sure hotmobile is "inclusive" so next PC chair should be advised to keep PC members from falling into the "reject" trap.

• Format changes

  These were generally felt to be positive - though tweaks are needed to the way we handle DC talks - suggestion that weaving them into the program might be better.

Update on the web site

• http://www.hotmobile.org/
  http://www.hotmobile-workshop.org/
  http://www.wmcsa-workshop.org/

• SC unanimous in praise of the work of Christos.

  ACTION: Nigel to thank publicly (done)
  

PC and GC and location for next year

• Roy raised the possibility of co-locating hotmobile with an ACM event in Europe in April 2013. Significant discussion on this topic with a general sense that in order to keep the mobisys PC attending this would not be practical.

  ACTION: Roy to circulate concrete proposal.

• PC chair: Alex
  GC chair: Sharad
  Place: East Coast of US (not too far north)

AOB

• None